Privacy Policy

We collect and retain your personal data based on our legitimate interests, which are outlined below:
To support our Candidates in pursuing their career goals and to assist our Clients in meeting their resourcing needs, we maintain a database containing personal information about Candidates and Clients, including both historical and current data.

As a recruitment agency, Wolf Ellis facilitates introductions between Candidates and Clients for permanent roles, temporary assignments, and independent professional contracts. Sharing personal data of Candidates and Client contacts is essential to this process.

If you are seeking employment or have made your professional background publicly available on job boards or professional networking sites accessible to recruiters, it is reasonable to expect that we will collect and use your personal data to provide our recruitment services, evaluate your suitability for vacancies, and, with your consent, share your information with prospective employers.

Once an offer is made to a Candidate, the prospective employer may also need to verify information you have provided—such as psychometric test results, references, qualifications, or criminal record checks—where appropriate and relevant to the role.

Where we rely on your consent to process your data, we will seek it explicitly—either orally, by email, or via online forms—and record your response. You have the right to withdraw your consent for any specific processing activity at any time, as explained further below.

In some cases, we may need to process personal data, including sensitive information where permitted, in connection with legal claims. This could involve seeking legal advice or complying with legal obligations, such as preserving or disclosing data as part of legal proceedings.

We are committed to promoting equal opportunities in recruitment. You may be asked to provide information about your ethnicity, gender, disability status, age, sexual orientation, religion, or other protected characteristics to help us monitor and improve our compliance with equal opportunity policies.

This information will be used on an anonymised basis and may be shared with Clients when contractually required or at their request to help them meet their diversity objectives. Providing this information is voluntary, and you will be asked to explicitly consent to its collection and use (i.e., opt-in).

You can withdraw your consent at any time, and we will stop processing your data for this purpose unless we have another lawful basis to continue, in which case we will inform you.

We will only use your personal data for the purposes for which it was originally collected, unless we reasonably determine that a new purpose is compatible with the original one. If we intend to use your data for an unrelated purpose, we will notify you and explain the legal basis for doing so.

Please note that, in compliance with applicable laws, we may process your personal data without your knowledge or consent where permitted.

Wolf Ellis does not engage in automated decision making or profiling. While our systems help identify and filter data based on parameters set by staff, all final decisions involve human judgment.

Your personal data may be shared with other companies within the Wolf Ellis Group. Transfers are governed by intragroup agreements and Standard Contractual Clauses to ensure an appropriate level of data protection.

We share your data internally to provide centralized services such as payroll, IT, sales support, manage global or regional roles, and facilitate remote working where applicable.

If you register as a Candidate in a country different from where you initially joined Wolf Ellis, a unique record will be created to avoid duplication and improve accuracy. Companies within the group act as independent data controllers in these cases.

We may disclose your personal data to third parties:

While we strive to protect your personal data, please be aware that internet transmission is never completely secure. We use strict procedures and security features to safeguard your information once received. Your data is stored securely on servers located in the UK and accessed only by authorized personnel who require it for legitimate business purposes.

We have procedures to identify and respond to data breaches and will notify you and the relevant regulators if legally required.

We retain your personal data only for as long as necessary to fulfill the purposes for which it was collected, including meeting legal and regulatory obligations.

The length of time we keep data depends on factors such as its nature, sensitivity, and the potential risks associated with its retention. We may archive or pseudonymize data to ensure it is no longer identifiable while still allowing compliance with legal requirements.

You can request more information about our data retention periods by contacting us at info@wolfellis.co.uk

Under UK and EU GDPR, you have several rights regarding your personal data:

To exercise any of these rights, please contact our Data Protection Representative at info@wolfellis.co.uk

We may need to verify your identity before fulfilling your request and may charge a reasonable fee for excessive or unfounded requests. We aim to respond within one month, but complex requests may take longer, in which case we will keep you informed.

This policy is effective as of 1 June 2023. We may update it periodically, and any changes will be posted on this page. Where appropriate, we will notify you by email.

If you have any questions or concerns about this Privacy Policy, please contact:

Wolf Ellis
42 St Johns House, St Johns Place, Preston, PR1 3XX
Email: info@wolfellis.co.uk

You have the right to lodge a complaint with the Information Commissioner’s Office (ICO) if you believe your data protection rights have been violated. However, we encourage you to contact us first so we can address your concerns directly.